Email Hosting

 

Email hosting is an Internet service that enables you to manage your email messages through web servers (computers) that are connected to the Internet. Let us understand what that means before we move on. Email is a means of communication using the Internet as the network that connects your computer to the computer of the person to whom you are sending the email. In between your computer and the computer you are trying to connect to is your Internet Service Provider (ISP) that actually owns the domain and servers through which you are connecting to the Internet. Your email must pass through your ISP’s web servers to get to the web servers of the ISP of your friends computer you are trying to reach. Thus, your email web address actually exists on the ISP server under its domain address i.e. johndoe@yourISP.com< and not on your computer. Your computer and the Internet browser software on it simply connect you to the email client software on your ISP site you are going to use to type your email to your friend. In the simplest of cases, you are going to use the email client software application that exists on the ISP website to create, send, and save your email. That, in the purest of terms, is what email hosting is. There are a million ways to make that more complicated and complex but do not lose sight of that fundamental idea of email hosting. We will explore some of the more common variations.

First, are you locked into using your ISP as the host for your email? The answer is no. Your computer Internet browser can access any number of other websites that will host and manage your email for you. Google has “gmail”, Microsoft has “hotmail”, and Yahoo has the capability as well. If you want to, you can have a unique email address on every one of these websites as they all have dedicated email servers and unique domain names. Thus, you could have the email addresses johndoe@yourISP.com, johndoe@gmail.com, johndoe@hotmail.com, and johndoe@yahoo.com all at the same time. The email you create, send, and save on each of these sites is independent of the other as it is hosted on a separate email hosting server in a separate and unique Internet domain.

Second, you can move the email client software to your computer. Everything else remains the same in terms of how email is sent and received. Microsoft Outlook is a common piece of software used to do this. You can then configure Outlook to synchronize with your ISP, Google, Microsoft, and Yahoo sites to import email received on those sites to your Outlook client and export the outgoing email you create on Outlook to your ISP for sending over the Internet. Outlook becomes your email management program where you can create and save your email while your ISP is still used to connect to the Internet and send your mail to its intended destination.

We have only touched the tip of the iceberg here. There are many more options to doing this including creating your own Internet domain using a web hosting service and creating a personalized email hosting service with an address like john@yourname.com. The possibilities are endless.